Organizing the Grant Writing Process
7 Things To Do Before Writing
 by
Michelle K. Carter, Grant Writer

Training Handout

The seven steps listed below can be used as a guide to help you to
get organized

 Grant writing is more than just putting together pieces of
 information in accordance with funders' guidelines. It is a process
 that requires organization, especially in light of impending
 deadlines.

 With a limited staff and time constraints, organization is a
 necessity. In order for your time to be managed efficiently, a plan
 for organizing grant information should be in place before you begin
 to write.

1. Identify the Need/Problem:

 Funders are looking for ways to eliminate need. That is, to close
 the "gap" between how things are and how things should be.

 You should prepare a statement that substantiates your
 need including statistical data that supports your need.

2. Collect Background Information:

 You should have readily available documentation about your
 organization. This collection of information should include your
 organisation's mission statement, a list of accomplishments, a list
 of previous funders and programs funded, the resumes of key staff
 members, and financial statements.

3. Develop a Grant Writing Team:

 Identify all tasks for the grant writing process. Assess the skills
 of each staff member to determine who will be responsible for each
 task.

 Who will conduct the research? Who will write? Who will compile the
 budget information? Who will type, make copies, etc.?

4. Research and Identify Funding Sources:

 Many foundations have web sites on the Internet providing guidelines
 and application information. There are also printed directories that
 list thousands of foundations and a number of government agencies
 that provide grants.

 As you identify potential funders, ask yourself the following
 questions: Does the funder's mission match our needs? Do we meet the
 funder's eligibility requirements? Is the possibility of funding
 good?

 Create a profile for each potential funder.

5. Contact Potential Funders:

 To obtain guidelines and applications, contact those funders whose
 missions match your needs. This initial contact is the first step
 for cultivating a relationship with the funder.

6. Contact Previous Grantees:

 Prior grantees are generally listed on the funder's web site. This
 list is evidence of what a particular funder is interested in
 funding.

 Contact at least three of these grantees.

 Ask them about their experience with the funder and why they think
 they were successful. Try to get a copy of one of the grants to use
 as a model.

7. Develop a Proposal Production Plan:

 This plan should include: a list of your goals and objectives;
 an outline of the elements of the proposal and who is responsible
 for each;
 an activity schedule detailing who will do what and when; and
 scheduled meetings with the grant writing team.

 Now, with guidelines and applications in hand, start writing!

 If you represent a not-for-profit organization, you
 are invited to write for further guidance.
 It is best to write an email message with a specific question.

 See also: Grants, Credit and Poverty Reduction.

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Updated: 2003 April 21