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A MODEL FORMAT FOR WRITING REPORTS

By Phil Bartle, PhD

A Guide for Community Mobilizers

Title of Report
Author

Highlights: (or overview, major events, headlines, summary) during the reporting period; or since the previous report. This is the summary and conclusion. Write it last, but put it here in the report.

Changes in The Action Environment: This sub-title can name the geographic area covered by the report. In this sub-section, include external events that affect the project or field worker's work (but not caused by the project or the field worker). External events or changes in conditions.

Progress [This is the essence of the report]: here you list each objective, or desired result; make each a sub section with its own sub-title; then you briefly describe what actions and activities were undertaken and/or completed to work towards the objective or desired result.

Indicate the degree to which the objectives or desired results were achieved;

Indicate the reasons for the level of success (contributing factors);

Indicate the hindrances, constraints, reasons why 100% was not reached;

Describe what lessons were learned.

Do this for every objective.

Recommendations: Based on the above, make recommendations (eg continue, change, if so then how, why) make sure you identify to whom you make the recommendations (they should get a copy) different recommendations may be made to different persons, groups or organizations.

Appendices: Include any information that supplements the above, especially quantities and details: eg mileage, costs, lists of meetings, workshops, communal labour: number and names of participants, minutes of meetings, participants and any supplementary documents, such as maps or tables.

Reporting to the Community Executive:

© Copyright 1967, 1987, 2007 Phil Bartle
Web Design by Lourdes Sada

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Last update: 2012.08.31